Turn one requisition into 20 POs in a single click.
Suppliers, requisitions, purchase orders, goods receipts and vendor bills in one flow — with multi-level approvals and three-way matching.
What makes it unique
The features that set Purchase apart from a generic ERP.
Built for projects-based manufacturing — not retrofitted to it. These are the workflows big ERPs either skip or get wrong.
3-way match — PO + GRN + Bill
Vendor bill auto-matches against the PO and the GRN; mismatches flag for resolution before payment. The accounts team stops chasing PO numbers in Excel.
Project-scoped POs to cost sheet
Every PO carries a project tag. The moment it’s approved, committed cost on the project ticks up; when GRN posts, actual cost flips. No CFO surprises at month-end.
Multi-company branch scoping
HQ in India, branch in UAE — POs are scoped to the legal entity. Each company sees only its own POs, suppliers, and GRNs, but project + tasks are shared.
Email PO direct from system
Templated PO emails with logo, customer-readable PDF, supplier-specific terms. Send it straight from the system; the supplier confirms via the portal link, and replies route back to your inbox.
Multi-stage approval workflow
PO under ₹X auto-approved by indenter; over ₹X needs department head; over ₹Y needs CFO. Per-org rules, per-amount, per-category — configurable, not hardcoded.
Supplier portal for responses
Send a supplier the link, they confirm acceptance, edit lead time, upload material certs — without an email thread. Their actions land in your timeline as PO updates.
Feature 01
Every procurement signal on one screen — no tab-hopping.
The Purchase dashboard is a true command center. Pending approvals with the full approver trail, the PO pipeline by status, spend this month and committed for next quarter, overdue deliveries, goods awaiting receipt, open and overdue payables, average procurement cycle time, and your top suppliers — all live on a single page. A buyer or procurement head opens it once and instantly knows what needs action, what’s at risk, and where the money is going. No jumping between POs, bills, GRNs and supplier screens to assemble the picture.
- Pending approvals with approver trail — act without leaving the page
- PO pipeline counts: draft → pending → approved → sent → received
- Spend this month, this quarter, and committed for next quarter
- Overdue deliveries and goods pending GRN, flagged for follow-up
- Open + overdue vendor bills (payables) at a glance
- Avg procurement cycle time + top suppliers by spend
Feature 02
Turn a requisition into purchase orders in one click.
A requisition — raised by hand or auto-generated from a BOM — already carries every line, quantity and a suggested supplier. Hit “Create Purchase Orders” and ARKcelerate splits the lines by supplier and raises a PO for each one in a single action: quantities and prices pre-filled, project tags carried through, ready for approval and email-to-supplier. A 50-line pressure-vessel requisition becomes a handful of supplier-ready POs in seconds — no re-keying, no missed lines.
- One click on a requisition → POs auto-split and grouped by supplier
- Quantities, prices and project tags carried straight through
- Requisitions auto-generated from a BOM — every component + consumable
- Multi-level approval routing + email-to-supplier with PDF PO
- Line quantities editable before you commit
Feature 03
Build custom supplier scorecards and measure performance.
Design your own evaluation template — pick the criteria that matter (Quality, Delivery, Commercial, Compliance, Service…), set each one’s weight and scoring scale, and reuse it across every vendor. Score a supplier against the template with a comment per criterion; ARKcelerate computes the weighted overall, records it against the supplier and stamps the next review date. Over time each vendor builds an objective performance history that drives qualification status (Approved / Under-observation / Blacklisted) — telling you who to favour and who to phase out, with decisions you can defend in an audit.
- Create custom templates — your own criteria, weights and 1–N scale
- Score each criterion with a written justification
- Auto-computed weighted overall, recorded against the supplier
- Performance history + qualification status (Approved / Watch / Blacklisted)
- Scheduled re-evaluation — monthly / quarterly / annual
Feature 04
Vendor bills with three-way match.
PO ↔ GRN ↔ Bill — discrepancies on price, quantity or tax flagged before posting. No overpaying because the supplier’s invoice quantity didn’t match what was received.
- Automated price / quantity / tax match
- Exception queue for admin review
- Posts as a payable only on match or explicit override
- TDS + GST capture per line
Feature 05
Run procurement auctions — let suppliers compete on price.
Invite qualified suppliers to a live sourcing event and let competition set the price. ARKcelerate supports reverse auctions (suppliers bid the price down in real time), sealed-bid RFQs, Dutch and Japanese formats, English (ascending) auctions, and multi-lot events. Rounds with auto-extension on last-second bids, reserve and ceiling prices, per-supplier invitations and a supplier portal for online bidding — then one click awards the winner and turns the bid straight into a PO. Every bid is timestamped and ranked, so the award is defensible.
- Auction types: reverse, sealed-bid, Dutch, Japanese, English, multi-lot
- Live bidding with rounds + auto-extension on last-second bids
- Reserve / ceiling prices and per-supplier invitations
- Supplier portal — vendors bid and respond online
- One-click award converts the winning bid into a PO
The projects-based manufacturing angle
Project-scoped POs that hit the cost sheet instantly.
The moment an approved PO lands, the committed cost shows up on the project’s cost sheet — no batched posting, no month-end surprise. Budget visibility is live.
Everything in the module
The full Purchase feature list.
Grouped by functional area. Every feature below is included in every plan — no paywalled tiers, no “enterprise edition” unlocks.
| Area | Features |
|---|---|
| Suppliers |
|
| Purchase orders |
|
| Goods-receipt notes (GRNs) |
|
| Vendor bills |
|
| Approvals & workflow |
|
| Reports & analytics |
|
Try Purchase alongside every other module.
One signup. Full feature access during your trial.